Solutions for Virginia
Virginia IT Access Act + ADA Title II Compliance
Virginia just raised the bar. HB2541 updated the Information Technology Access Act in 2025 to cover all disabilities and require vendor accessibility reporting. Combined with VITA's GOV103 standard and the federal ADA Title II deadline, Virginia agencies face some of the most comprehensive accessibility requirements in the country. CASO Comply handles the document remediation piece — thousands of PDFs fixed in days, not months.
What Virginia Already Requires
Virginia has some of the strongest state-level accessibility requirements in the U.S. — including vendor accountability rules that most states don't have. CASO Comply helps you meet them.
Virginia Information Technology Access Act (HB2541)
Passed in March 2025, HB2541 is a sweeping update that broadens accessibility requirements to cover all disabilities — not just visual impairments — and applies to websites, applications, and all digital services procured or developed by public entities.
VITA Standard GOV103 — IT Accessibility
The Virginia Information Technologies Agency (VITA) maintains the enterprise architecture standard GOV103-00, which sets the technical accessibility requirements for all state agency information technology based on WCAG 2.1 AA.
HB2541 Vendor Accountability Requirements
Virginia now requires vendors to provide Accessibility Conformance Reports (ACRs) and submit Vendor Accessibility Roadmaps for any gaps — meaning every piece of technology procured by the state must demonstrate accessibility compliance.
Digital Accessibility Coordinator Mandate
HB2541 encourages public entities to designate Digital Accessibility Coordinators responsible for policy implementation and barrier remediation, creating accountability within each agency.
The Federal Clock Virginia Is Following
The DOJ's ADA Title II web rule treats posted documents as “web content” — and Virginia's HB2541 explicitly aligns its state deadlines with the federal timeline.
23 Days Remaining
April 24, 2026
State and local governments serving populations of 50,000 or more
This deadline is approaching. Act now to ensure compliance.
390 Days Remaining
April 26, 2027
State and local governments serving populations of under 50,000
This deadline is approaching. Act now to ensure compliance.
Why Virginia Entities Choose CASO Comply
Clear the PDF Backlog Fast
Virginia agencies, universities, and local governments have years of PDFs posted online — procurement documents, policy manuals, public notices, and academic materials. With HB2541 expanding the scope of what must be accessible, manual remediation can't keep pace. CASO Comply automates it so you can clear the backlog without adding headcount.
Stay Compliant on Every New Upload
Virginia's new vendor accountability rules mean accessibility can't be an afterthought. CASO Comply gives you a repeatable way to make new documents accessible at the point of publishing, so you stay compliant as your content library grows.
No Accessibility Expertise Required
Even with Digital Accessibility Coordinators in place, most Virginia agencies don't have PDF/UA or WCAG specialists on staff. CASO Comply bakes that expertise in — applying the right structure, tags, and fixes — so your team can meet both the VITA standards and federal deadlines without hiring specialists.
How CASO Comply Helps
A complete solution for Virginia document accessibility — from discovery to remediation to ongoing compliance.
SiteScan Document Inventory
Automated crawling of your web presence to identify PDFs, Word documents, and spreadsheets. Free scan covers up to 25 pages — contact us for a full-site audit.
Automated Remediation at Scale
AI-powered remediation processes thousands of documents per day. Structure tagging, alt text generation, reading order correction, and metadata cleanup — all automated.
Certificate of Compliance
Every remediated document includes a compliance validation report with before-and-after scoring. Level 3 (Full Remediation) documents receive a Certificate of Compliance for audit and procurement purposes.
Ongoing Monitoring
Stay compliant with ongoing monitoring. Our Docker Agent auto-monitors your document directories and processes new files automatically. Run SiteScan on demand to catch new documents published to your website.
Affordable Compliance
Starting at $0.30 per page — up to 95% less than traditional manual remediation.
Frequently Asked Questions
When is the ADA Title II compliance deadline for Virginia?
Entities serving populations of 50,000 or more must comply by April 24, 2026. Smaller entities have until April 26, 2027. These federal deadlines apply to all Virginia state and local government entities.
What does Virginia require for document accessibility?
Virginia has the Information Technology Access Act (HB2541) and VITA Standard GOV103, which include vendor accountability requirements and a digital accessibility coordinator mandate. In addition, the federal ADA Title II rule requires WCAG 2.1 Level AA for all web content including posted documents.
How much does PDF remediation cost?
CASO Comply offers three remediation levels starting at $0.30 per page — up to 95% less than traditional manual remediation. Volume pricing is available for large document libraries.
Can you handle large document libraries?
Yes. Our automated pipeline processes most documents in under a minute. We routinely handle libraries of thousands of documents for government agencies and higher education institutions.
Start Your Virginia Compliance Assessment
Find out how many inaccessible documents are on your website. Our free SiteScan identifies every PDF and document that needs remediation.
Schedule a Compliance Assessment